Administrative Assistant/Project Coordinator

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Administrative Assistant/Project Coordinator

Tempe, Arizona Contract Job ID: 2110140977
Estimated Duration: 12 months



PDS Tech, Inc. is seeking a Administrative Assistant/Project Coordinator in Tempe, AZ
The project coordinator’s (PC) purpose is to support and champion the success of the Facilities Design and Construction (D&C) team. This includes reviewing, documenting, organizing, and tracking many aspects of D&C projects, supporting processes, and departmental documents. The PC will work closely with internal and external groups including D&C leadership, Project Managers, Designers, Engineers, and Operations and Maintenance (O&M). Support shall be provided with an emphasis on effective communication, customer service, and a problem-solving attitude.
This position also includes Administrative Assistant duties. Acts as confidential administrative aide. Provides administrative support to the manager and other departmental employees. Coordinates correspondence and reports, updates distribution lists, , and provides word processing, presentation and spreadsheet support to departmental staff. Directs, organizes and controls project activities under the direction of the Project Management team. Includes handling scheduling, close-out, and other processes by efficiently managing forms, paperwork, and providing timely and effective communication (e-mail, telephone, etc.) to internal and external stakeholders. May function as a meeting scheduler, assures proper filing, and retrieval and retention of information.
*  Assists supervisors and Project Management staff in tracking and meeting project deadlines
*  Process the review and approval of Material Safety and Data Sheets (MSDS), submittals, Request for Information (RFI), Asbestos Survey, and SAFE applications for all Facilities D&C projects
*  Manages projects folder data base, project forms, documents, and Design Review calendar, assisting in process and document updates as requested
* Track completion of Purchase Requisition’s (PR’s), Change Order Requests (COR), and Closeout documents,
* Reviews and process Site Notices, Construction Permits, and Fire Impairments plans
* Attend meetings in the office and on construction sites to take notes, provide assistance, and contribute to the project team
* Responsible for general department administrative duties. Includes, but not limited to, open/screen/distribute department mail, manage calendars/schedule appointments, creation of weekly and        biweekly reporting, creation of presentations  and digital filing.
*  Superior oral and written communication skills (accuracy, professionalism, confidentiality, etc.)
*  High proficiency in Microsoft Office software (Word, Excel, PowerPoint, etc.)
*  High proficiency in PDF software application (Adobe Pro, Bluebeam Revu, etc.)
*  Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities

A minimum of 3 years of experience in a related position is required.
College level business related coursework from an accredited institution will be evaluated on an individual basis according to the skill/level to determine if applicable to the position.
The candidate must take a proficiency test prior to being submitted for the following.
Microsoft Powerpoint – Normal User / Power User
Microsoft Word – Normal User / Power User
 Microsoft Excel – Normal User / Power User
More Details

PDS Tech, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Founded in 1977, PDS Tech, Inc. is one of the nation's premier specialty staffing firms with 31 offices nationwide. We offer a full range of benefits including:

  • Health insurance
  • Paid holidays
  • Weekly payroll
  • Immediate 401(k) eligibility
  • Completion Bonuses
  • Training
  • Please note availability of benefits may vary by position

PDS specializes in Engineering and IT arenas including Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy just to name a few. Our reputation, track record, and years of continuous growth reflect the commitment to quality that our employees and clients experience first-hand. To find out more about PDS, please visit

$$$ PDS pays for referrals! $$$

We pay thousands each month in referral bonuses!
Contact a recruiter for details. To find one near you, take a look at where we are.

If you have questions, please click here to contact us.

PDS Tech, Inc. is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities.
If you need special assistance or an accommodation while seeking employment, please click here or call 1-800-270-4737 to contact us. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

The law requires PDS Tech, Inc. to post a notice describing the Federal laws prohibiting job discrimination. For information regarding your legal rights and protections, please click on the following links: EEO is the Law and EEO is the Law Supplement

PDS Tech, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. Please see the Pay Transparency Nondiscrimination Provision for more information.

As a Federal Contractor, PDS Tech, Inc. is required to participate in the E-Verify Program to confirm eligibility to work in the United States.
For information please click on the following link: E-Verify